Your Data Security is Our American Backbone.
HIPAA, HITECH, & State Law Compliance Statement (Last Updated: March 2026).
How We Handle Protected Health Information (PHI)
Privacy
- Business Associate Role: PRADSHAI Revenue Systems LLC (dba AI Medical Bills) operates as a formal Business Associate under federal law.
- The “Minimum Necessary” Rule: Our staff and AI systems access only the specific data points required to process claims and secure your revenue—no more, no less.
- Zero-Data-Sharing Policy: We never sell, share, or use patient data for third-party marketing or non-billing analytics.
- Internal Oversight: Every access point is monitored by our Albany, NY management team to ensure strict data silos.
Military-Grade Technical Safeguards
Security
- AES-256 Encryption: All data is encrypted at rest and in transit using the same standards used by major US banks.
- Multi-Factor Authentication (MFA): We enforce 2FA/MFA for every user account (US and Global) to prevent unauthorized access.
- Secure Cloud Infrastructure: Our “Backbone” (Tebra/AWS) utilizes geographically redundant US-based servers.
- Audit Logging: Every view, edit, or submission of a record is time-stamped and logged. We maintain these audit trails for a minimum of 6 years.
Our Compliance Guarantee
Legal & BAA
- BAA Availability: We provide a comprehensive Business Associate Agreement (BAA) with every contract.
- Breach Notification: We guarantee notification of any suspected unauthorized access within 24–48 hours of discovery.
- Certified Workforce: 100% of our workforce, including our global backend team, is HIPAA-certified (verified via HIPAATraining.com).
- State-Specific Compliance: Our protocols are specifically updated to meet Texas HB 300 and California CMIA standards, allowing us to serve clients nationwide.
HIPAA Certificate
